Meetings are an integral part of every business. However, spending too much time in meetings can affect work and productivity. According to statistics, the management of organizations spends nearly 50 percent of their work time in different meetings.
As a result, managing actual responsibilities and tasks becomes a little challenging. That is why companies turn to employee scheduling software to strike a balance between deep work and meetings.
Need of Meeting Free Days
About 83 percent of employees spend about 4 to 12 hours of their work time in meetings each week.
Attending too many meetings often leads to missing out on opportunities for deep work. Moreover, it may even lead to burnout and affect the quality of work. Therefore, meeting-free days have become important for managers and employees.
Here are a few benefits of meeting-free days. Let’s take a look!
- Increases Productivity
When there are no meetings in a day, the chances of distraction are less. You do not have to switch tasks and focus more on your core work. As a result, your overall productivity is sure to increase.
- Happy Employees
Not every employee enjoys attending the meetings regularly. Too many meetings often lead to exhaustion among the employees. Implementing meeting-free days can help boost the morale of employees and ensure happy employees.
- Better Resource and Time Usage
Meetings often lead to waste a lot of time. From preparing the presentation of clients to briefing calls for meetings, everything requires time, effort, and resources. Meeting-free days, on the other hand, allow you to better utilize your resources and complete tasks for clients.
Top Ways to Implement Meeting-Free Days
Are you planning to implement meeting-free days and practice deep work? If yes, here are the best strategies that can help. Let’s take a look!
- Plan and Schedule Employees in Advance
When you want to implement meeting-free days, it is important to schedule employees well in advance. Assigning the right tasks to particular employees beforehand can give them an idea of what they have to do. As a result, they won’t disturb you on meeting-free days.
Using employee scheduling software can make this task easy and quick. With the software, you can plan and schedule your employees for some days, a week, or even a month. So, without having to direct the employees, they can start working on the assigned tasks. The best thing is that the software takes into consideration the availability and preferences of the employees. Therefore, there is no clash, and effective scheduling is done.
- Get All Employees on the Same Page
Not everyone is well-versed with the concept of meeting free days or understands its benefits. So, before you implement it, you need to convince your employees and get them on the same page. You can run a survey and learn what your employees think about meeting-free days. In case the result of the survey is positive, you can move ahead and implement a trial. However, if some of your employees are not convinced by the idea, you need to make them understand the benefits.
- Select a Specific Day
This strategy is very simple, just as it sounds. To implement meeting-free days, you need to choose a day of the week. Many businesses choose Friday to be their no-meeting day. It is mainly because it is the end of the week. However, you can also select Wednesday or any other day to be your no-meeting day as per your preference and suitability. Make sure to stick to that day only.
- Set Clear Expectations
Without clear expectations, meeting-free days can be quite overwhelming and confusing for the employees. So, make sure to communicate expectations clearly. Set ground rules for the no-meeting days. Ensure that your employees know what to do and what not to do on the job. Moreover, the employees must have access to the essential resources and tools to complete their tasks on that day.
- Review Your Current Structure
Before you implement the no-meeting days, make sure to review the current structure of your business. Try to understand how the change will affect the working days of employees and their work. Also, gain insights into what works and what doesn’t. Accordingly, make the necessary changes to ensure the smooth functioning of your organization.
Conclusion
By now, you must have an idea of how to implement meeting-free days and do deep work. It is indeed a great way to improve the productivity of your business. Leveraging resource management software can help with scheduling and managing your employees on no-meeting days. Are you in search of the perfect software for your business? In that case, eResource Scheduler is the best employee scheduling software you can always rely on. Get the software and experience the benefits for your business.
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